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PDC'96 Formatting Instructions

How to Produce the Camera-Ready Document: Adapted for PDC'96 from CHI'95

Michael J. Muller
U S WEST Advanced Technologies
4001 Discovery Drive
Boulder, CO 80303 USA
+1 303 541 6564

Bonnie Nardi
Advanced Technology Group
Apple Computer
1 Infinite Loop
Cupertino, CA 95014 USA
+1 408 974 8708

Michael J. Tauber
Dept. of Computer Science
University of Paderborn
Warburgerstr. 100
D-33095 Paderborn
+49 5251 60 2637

This is a sample paper using the format and guidelines required for the PDC `96 Proceedings. It includes instructions for preparing a camera-ready copy of your accepted submission.

Guide, formatting, conference publications

The Proceedings PDC '96 represent the final archival records of the conference. To give the book a high-quality appearance, we ask that authors follow these guidelines. Basically, we ask you to make your document look as much like this document as possible

One way to do this is to download the RTF formate template from the Conference Publication Formatting web page

and then replace the text shown with your own.

Papers should be no more than 10 pages, Panel and Workshop descriptions should be no more than two pages (no abstract), and artifacts descriptions should be one page.

All material on each page should fit within a rectangle of 18 x 23.5 cm (7" x 9.25"), centered on the page, with a top margin of 1.9 cm (.75"), and a .81 cm (.32") space between the two columns. Use either US Letter or A4 paper. Right margins should be justified, not ragged.

Submissions should be prepared on a word processor or by a typesetter. Use a 10-point Times Roman font, or other Roman font, as close as possible in appearance to font used here. Note that different components (such as title, authors, and headings) use the same font, but with different sizes and styles. Please do not use different fonts except for special purposes, such as varying Style sheet names from regular text. Fonts similar to Times Roman include Times, Computer Modern Roman, and Press.

Title and Authors
The title (18-point bold), authors' names (12-point bold), and affiliations (12-point) run centered across the full width of the page--one column 17.8 cm (7") wide. We also include phone number and e-mail address. See the top of this page for three names with different addresses. Note that each has its own column, using a centered tab (you can also do this with centered columns in a table with invisible borders). If only one address is needed (for one or more authors), center all address text. For more than three authors, you may place some address information in a footnote.

Abstract and Keywords
Paper submissions should begin with an abstract of no more than 100 words, followed by a set of keywords. The abstract and keywords should be placed in the left column of the first page under the left half of the title. The abstract should be a concise summary of the work described. Keywords should help readers determine if the paper contains topics they are interested in.

First Page Copyright Notice
Remember to leave at least 2.5 cm (1") of blank space at the bottom of the left column (within the margins) of the first page only. This space is reserved for the copyright notice that will be added during final printing.

Subsequent Pages
For pages other than the first page, start at the top of the page, and continue in double-column format. It is preferable (but not required) that the two columns on the last page be of approximately equal length.

References and Citations
The preferred format for references and citations is APA style (see also the references section):

According to Smith (1994a, p. 204), ...

According to some (Smith, 1994b), ...

According to others (Smith, 1993; Jones and James, 1992, pp. 234-235), ...

Alternatively, you may use the standard Communications of the ACM format for references: a numbered list at the end of the article, ordered alphabetically by first author, and referenced in the text by numbers in brackets [2]. See the examples of citations at the end of this document.

References should be published materials accessible to the public. Internal technical reports may be cited only if they may be obtained by any reader and are easily accessible (you should give the address to obtain it within your citation). Proprietary information may not be cited. Private communications should be acknowledged, not referenced (for example, [Tauber, M., personal communication]).

Page Numbering, Headers and Footers
Do not include any headers, footers or page numbers in your submission. Page numbers will be added when the publications are assembled.

SECTIONS (Stylesheet Name: heading 1)
The title of a section should be in Times Roman 10-point bold in all capitals. Please do not number the sections.

Subsections (Stylesheet Name: heading 2)
The title of subsections should be in Times Roman 10-point bold with only the initial letters of each word capitalized. For subsections and subsubsections, a word like the or a is not capitalized unless it is the first word of the heading.

Subsubsections (Stylesheet Name: heading 3)
The heading for subsubsections should be in Times Roman 10-point italic with initial letters of each word capitalized.

Figures should be inserted at the appropriate point in your text. Figures may extend over the two columns up to 17.8 cm (7") if necessary. Black and white photographs (not Polaroid prints) may be mounted on the camera-ready paper with glue or double-sided tape. (To avoid smudges, attach figures by paste or tape applied to their back surfaces only.)



Figure 1: an example of figure caption. It is set in Helvetica 9 point, with a small 0.5 cm indentation.

For better quality you can have stats or screened velox prints that are about 150 lines per inch prepared by your local printing service, or you can do it yourself with a good scanner. Remember that some readers may never see anything other than a photocopy of your paper, so make sure that the figure will still be readable (try to see how it looks after recopying it a couple of times).

The written and spoken language of PDC '96 is English. Spelling and punctuation may consistently follow any dialect of English (e.g., British, Canadian or US). Please write for an international audience:

  • Write in a straightforward style. Use simple sentence structure. Try to avoid long sentences and complex sentence structures. Use semicolons carefully.
  • Use common and basic vocabulary (for example, use the word "unusual" rather than the word "arcane").
  • Briefly define or explain all technical terms.
  • Explain all acronyms when they first appear in your text (for example "World Wide Web (WWW)")
  • Explain "insider" comments. Be sure that your whole audience will understand any reference whose meaning you do not explain (for example, do not assume that everyone has used a Macintosh or MS-DOS).
  • Avoid or explain puns, jokes and colloquial language. Humor and irony are difficult to translate.
  • Use unambiguous forms for representing culturally localized concepts, such as times, dates, and currencies. (for example, 1/5/96 could be either January 5th or 1 May, and 7:00 could be 7 am or 1900).
  • Be careful with the use of gender-specific pronouns (he, she) and other gendered words (chairman, manpower). Use inclusive language (such as she or he, s/he, they, chair, staff-hours, person-years) that is gender-neutral. See [4] for further advice and examples regarding gender and other personal attributes.

For more information, contact Jeanette Blomberg (

ACKNOWLEDGMENTS These instructions were adapted from the CHI `96 guidelines, "How to Produce the Camera-Ready Document."

Cole, William G. (1989). Understanding Bayesian Reasoning Via Graphical Displays. In Proceedings of CHI'89 Human Factors in Computing Systems (April 30-May 4, Austin, TX), New York: ACM Press, pp. 381-386.

Gary, M.R. (1972) Optimal binary identification procedures. SIAM J. Appl. Math. 23, 2 (Feb), 173-186.

Garey, M.R. and Johnson, D.S. (1979) Computers and Intractability: A Guide to the Theory of NP-Completeness. San Francisco: Freeman.

Alternatively, you may use CACM style, with references as bracketed numbers [4]:

1. Cole, William G. Understanding Bayesian Reasoning Via Graphical Displays. In Proceedings of CHI'89 Human Factors in Computing Systems (April 30-May 4, Austin, TX), ACM/SIGCHI , N.Y., 1989, pp. 381-386.

2. Gary, M.R. Optimal binary identification procedures. SIAM J. Appl. Math. 23, 2 (Feb. 1972), 173-186.

3. Garey, M.R. and Johnson, D.S. Computers and Intractability: A Guide to the Theory of NP-Completeness. Freeman, San Francisco, California, 1979.

Go to PDC '96 Home Page

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